Law Tech Glossary

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Data

Data is raw information. "32, 36, 38, 41, 50" is data. To be truly useful to people it requires context.  Data in context is information.

Document Assembly

A document assembly system is a tool that is used to take data or information and build a document from that information.Typically it's used to speed the creation of standardized documents.  A "mail merge" is a form of document assembly.

The most popular document assembly tool for attorneys is HotDocs.

Document Management

A category of software that allows you to manage documents created or saved on your network.  Typical features include naming, associating the documents to particular clients and matters, version control and check-in/check-out capability.

Popular document management systems include: Worldox and iManage Worksite

Document Retention Policy or Document Lifecycle Policy

Document Retention, also referred to as Document Lifecycle, is the approach you take to which documents you keep and how long you keep them.  In many cases this may be proscribed by law -- HIPAA or Sarbanes-Oxley requirements for example.  The general principle is that you want to keep documents as long as you have to but not longer than you need to.

DSL

DSL or Digital Subscriber Line is a high speed network connection, typically to the Internet.  It operates over your telephone lines. Important to know about DSL is that the further you are from the ISP's switch the worse your signal is going to be and the slower your connection will be. Anything over 15,000 feet from the switch probably isn't going to work and even as close as 5,000 feet you can see signal degredation. Notice that the ads for DSL promise "UP TO 12Mbps?"  Well, "UP TO 12" can include "2". Most DSL subscribers probably don't get the full bandwidth suggested in the ads.

And when calculating the distance from the switch it doesn't matter how far it is as the crow flies...it's how long the cable is. So if there are 100 feet of cable just coiled up under the street that adds to the total distance that affects the user.

 

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