Outlook Tip of the Moment Archive

 

Suggested Contacts

Outlook 2010 adds a "Suggested Contacts" folder. That folder contains all of the addresses you've sent e-mail to that are NOT already in your Contacts folder (or Outlook Address Book) or Global Address List.  Read More...

Junk E-Mail Reporting Tool for Outlook

Microsoft has released a new version of the Junk E-mail reporting tool and you can find it at this link.  When you install this add-in it gives you the ability not just to flag e-mail as Junk but to report that e-mail to Microsoft and it's affiliates.  They use that information to improve their filters and help to cut down on junk mail for all of their products and customers.

There are versions for older versions of Outlook but also versions for Outlook 2007 and 2010. 

NOTE: the Outlook 2010 version comes in both x64 (64-bit) and x86 (32-bit) versions.  Be sure to get the right version for the product you have.

 

TwInbox

Are you a TwInbox user?  Did you install the newest version (2.0.1.111) and suddenly it appears to be gone from your Add-ins Tab in Outlook 2007 or 2010?  TechHit made a subtle change to the new version, the menu items for it now appear on the Home tab of Outlook.  All the way on the right-end.

Reminders From the Subfolders

Reminders in Outlook CAN fire out of the subfolders.  To do that you either need to have Outlook 2007 or you need to get Ken Slovak's Reminder Manager tool.

Edit the File As Field

You can edit the File As field in Outlook Contacts to read anything you want.  The default choices are "First Name, Last Name" or "Last Name, First Name".  If you enter a company name Outlook will add three more choices: "Company Name", "Company Name (Person's Name)" and "Person's Name (Company Name)" 

I generally choose one of the last two of those options because it shows me the most information - person AND company rather than just one or the other.  And I generally select which one based upon how I approach that person - in otherwords I set up Rick Borstein from Adobe by using this test: Do I think of it as "I need to contact Adobe?" or do I think "I need to contact Rick Borstein?"  Well, in that case I usually think of Rick first instead of Adobe so I file his record as "Borstein, Rick (Adobe)".

BUT...the File As field is deceptively more powerful than that.  If you click in that field you can type anything you like.  This is handy if you want to add a nickname to somebody's File As field or file them by something totally else.  You might choose to file "Mark Valencia" as "My Lawyer" for example.  I have my grandparents filed not as "Keith and Helen Amstutz" but rather as "Grandpa and Grandma Amstutz."

Click in the File As field and take a go at renaming, or enhancing, the information displayed there.

Mystery Js and Ls

Did you get an e-mail message from an Outlook user and it has one or more curious "J"s or "L"s in the post?  When you compose a message with Outlook 2007 or 2010 and type an emoticon like ":-)" or ":-("  (happy or sad faces) Outlook does you a "favor" and replaces those with the ASCII character for smiley or sad faces.   Unfortunately non-Outlook clients can't render those characters properly so what those users will see is a "J" or an "L" where the happy or sad face was supposed to be.

You can turn off this "assistance" in Outlook by going to the AutoCorrect options.  In Outlook 2007 click Tools | Options | Mail Format | Editor Options | Proofing | AutoCorrect Options.   Scroll down the list to find and delete the emoticons from the AutoCorrect options.  Click OK back out and now your :-) will stay that way.

 

 

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